Policies

LIBRARY CARDS
The District controls the use of its library content, equipment, services and facilities by issuing library cards as follows:

• One library card will be issued to any Colorado resident or property owner upon request. Picture identification and proof of residency is required when requesting a library card.
• A parent or guardian's signature is required for a card to be issued to a person under 14 years old. Persons 14 years of age and older will be issued a library card upon completion of the library card application. Students in K-12 may be eligible for student cards through the Eagle County School District with parental permission.
• Teachers employed by accredited schools within the library district service area may request a Teacher’s Card. Homeschool teachers that are registered with the Eagle County School District may also request a Teacher’s Card. Teachers are responsible for lost or damaged items.
• Temporary library cards for a set period of time are available to visitors of the Eagle Valley Library District. Other restrictions may apply.
• Library card privileges may be revoked by the Library Director. Appeals to revocation may be made to the Library Board. Excessive fines or other money due the library for late, damaged or lost materials must be remitted before a borrower's library card will be honored.

LIBRARY BORROWER RESPONSIBILITIES

• Returning all materials borrowed on your card by the due date or paying late fees.
• Paying replacement fees for library items lost or damaged in your care. Your account may be referred to a collection agency as a last resort to cover outstanding fees.
• Immediately reporting a lost or stolen card.
• Reporting any changes to your address, phone number or email address to the library.
• Adhering to these responsibilities if you lend your card to someone else.

The Library District is not responsible for any damage caused by its materials, including damage to CD’s players, DVD’s players, game systems, computers, or any electronic system (including hardware and software).

Adopted: 11/20/14
Revised: 7/25/19

FEES
The services provided by the Eagle Valley Library District are generally free to the public, however there are exceptions in that there are some fees imposed in order to defray costs. For example, fees are charged for printing and photocopying.

FINES
The District charges fines when non-traditional materials are overdue. For example, special collections such as Library of Things. The District attempts to contact the patron, but is under no obligation to notify patrons of overdue materials.

All cardholders are responsible for materials borrowed on their card. Parents or legal guardians are responsible for the care and on time return of the materials checked out by minors in their care.

Patrons will be charged for unreturned, damaged, and incomplete materials and a processing/reordering fee. Materials borrowed from other libraries are subject to the rules and regulations of the loaning libraries, and any charges accrued from overdue, unreturned, damaged, and incomplete items will be charged to the patron.

The District may suspend or terminate a patron’s library privileges if fines are unpaid. If the materials are still not returned or fees paid, the District may refer the matter to a collection agency and impose a collection fee.

Updated and Approved: 3/24/16
Revised: 11/16/2023

The Eagle Valley Library District is committed to maintaining the privacy of its patrons. Colorado state law prohibits the District from disclosing any record or other information that identifies a person as having requested or obtained specific materials or service or as otherwise having used the library. Pursuant to the law the library may only disclose patron records in the following instances: when necessary for the reasonable operation of the library; upon written consent of the user, pursuant to subpoena, upon court order, or where otherwise required by law; and to a custodian parent or legal guardian who physically presents a minor’s library card or its authorization number for the purpose of accessing by electronic means library records of the minor. (C.R.S. 24-90-119) Requests made by subpoena or court order must be referred to the Library Director or designee. The Library Director or designee may then consult legal counsel. Additionally, the District is obligated to comply with the information disclosure requirements of the USA Patriot Act.

Adopted: 9/19/13
Revised: 1/24/19

To request public records, deliver a written request to library@evld.org or PO Box 240 Eagle, CO, 81631. General emails to the District [or inquiries on the District's website or social media sites] will not be treated as records requests under CORA. Requests must be submitted to and received by the District Director. The Director or designee will appoint a records custodian to handle the request. The District will respond to requests made pursuant to the Colorado Open Records laws within 3 working days whenever possible. If the request is voluminous or extenuating circumstances apply, the custodian of the records will notify the requester that delivery may be delayed.

All requests must contain the following information:
Description of the records being requested. Describe the request as specifically as possible. If you are uncertain about which records contain the information you are seeking, provide a description of the type of information you are searching for, including data ranges. If photocopies or electronic copies are being sought, your contact information and preferred method of delivery of the records.

LIMITATIONS
The District will only produce those documents as permitted by CORA. Documents that are prohibited from disclosure under CORA will not be released.

FEES AND COSTS
Fees for research and retrieval of public records are as follows:

• 1st Hour - No Charge
• More than 1 Hour - $30/hour

Hourly research and retrieval fees may be adjusted for inflation pursuant to C.R.S. §24-72-205(b). Other fees to cover printing, postage, etc. may be imposed at the discretion of the District Director consistent with the provisions of CORA.

Adopted: 9/24/20

The District wishes to foster a climate of respect, comfort, safety and welcome for all District patrons and staff. In order to do so, the District requires that patrons observe the following rules of conduct:

• Shirts and shoes must be worn at all times in the library.
• A patron whose hygiene inhibits the use of the library facilities by others may be asked to leave.
• Alcoholic beverages may not be consumed in library buildings or on the grounds of library buildings except as authorized at meetings and events.
• Smoking is prohibited in library buildings. This includes the use of electronic smoking devices.
• Food and uncovered beverages may not be brought into the libraries except as authorized at meetings and events.
• Bicycles, roller skates, skateboards, skis, snowboards and ski boots may not be brought into library buildings.
• Animals may not be brought into library buildings and may not be tethered at entranceways except for service or therapy dogs or animals involved inlibrary programs.
• All campaigning, petitioning, interviewing, survey-taking, soliciting or sales is prohibited. The Director may make an exception to this rule, when such activity is to be undertaken for purposes of benefit to the District or a District library.
• The disturbance of the peace of the library through the use of photography, film or television equipment is prohibited. The Library Manager may grant permission for the use of such equipment.
• Library users are not permitted in library offices and other non-public areas, unless invited by and accompanied by a library staff member or through priorarrangement with the Library Manager or his/her designee.
• Disruptive or unsafe behavior is not permitted. Examples include but are not limited to loud talking, loud audio equipment, use of profanity, running, throwing things, hitting, pushing or shoving.

Violations of these rules of conduct may result in the loss of library privileges. The library Manager may suspend some or all library privileges, including the privilege to be in library buildings, for violation of any of these rules. The Director may terminate a patron’s library privileges for further or repeated violation of these rules. A patron may appeal termination of
library privileges to the Library Board of Trustees.

Notwithstanding the foregoing provisions, any person, without prior notice or warning, may be immediately removed from a District library if his/her presence or conduct on the premises poses a danger to any person or property on such premises.

Updated and approved: 7/23/15
Revised: 7/25/19

This policy seeks to provide guidelines for staff members to follow when they encounter children or people of any age who require supervision to be safe and/or not disruptive who are left alone in the library. It is not the library’s intention to seek out unattended children or person requiring assistance but rather to have a reasonable response prepared as problems present themselves.

Library staff are not trained or expected to provide care for children or other persons in need of constant supervision. The parent, guardian, or caregiver is responsible for monitoring the activities and regulating the behavior of children or other persons requiring supervision during their Library visit. Staff members that find an unattended person in distress in the building will try to identify and contact the person’s parent, guardian, or caregiver. If library staff cannot find or reach an attending parent, guardian, or caregiver they will contact the local law enforcement.

If the library is closing and a person requiring assistance has not been picked-up by their parent, guardian, or caregiver, the staff member in charge of the building will contact the local enforcement to request custodial care. Two staff members will remain with the person inside the library until a parent, guardian, or the police arrive. Under no circumstances will library staff transport or take the person away from the library building.

The library district is released from any and all liability regarding this policy. Parents, guardians, and caregivers acknowledge the risk of leaving a child or person requiring assistance unattended in the library and release the District from all claims which they may have or which they may have on behalf of their child/ward.

Adopted: 7/23/15
Revised: 11/21/19

The Eagle Valley Library District welcomes the use of volunteers to enhance library service to the public. Volunteer service supplements but does not replace the efforts of paid library staff in meeting demands for quality public service. Utilizing volunteers serves as a method for encouraging citizens to become familiar with their library and the services that it offers and share this information in the community.

Volunteers must be at least 15 years old. Placement of younger volunteers may be possible as a part of existing library programming or through library partnerships with other groups. Volunteers serve without compensation or expectation of compensation and shall perform tasks only at the direction of and under the supervision of paid library staff. Volunteers are selected based on their qualifications and the needs of the District at any given time. The District accepts the service of volunteers with the understanding that such service is at the sole discretion of the District. Volunteers must sign a release and indemnification form prior to performing any service for the District. The Library District may perform a background check on Volunteers.

Adopted: 1/22/15
Revised: 5/23/19

In keeping with its mission, the Eagle Valley Library District offers reserved use of its meeting rooms for local community nonprofit groups holding meetings or programs. Use of the District’s meeting rooms does not constitute endorsement by the District, its staff, or its trustees of the viewpoints presented. Groups using the meeting rooms for programs not sponsored by the District may not publicize their events in any manner which suggests library sponsorship or affiliation.

Programs sponsored by the District are given scheduling priority. Preference is also given to groups whose meetings are free and open to the public. Programs will be canceled if the library is closed. Regularly scheduled recurring meetings are discouraged in order to ensure equitable access to the facilities for the entire community. The use of alcoholic beverages is prohibited unless special permission is granted.

The Director will establish administrative procedures for the implementation of this policy. Exceptions to this policy may be made at the discretion of the library director. The director shall report such exceptions to the board of trustees at their regularly scheduled meetings.

Adopted: 9/19/13
Revised: 1/24/19

Study rooms are available to the general public for study, quiet reading, small meetings and other purposes. Anyone can use the library’s study rooms; no library card is required. Study room use is granted to library patrons on a first-come, first-served basis. Study rooms are available during regular library operating hours. Users are expected to follow the Eagle Valley Library District Patron Responsibility and Conduct Policy at all times while using study rooms.

Adopted: 9/26/19

Eagle Valley Library District's makerspace (Spark Studio) promotes creativity, ingenuity, and entrepreneurship by creating opportunities for individuals to collaborate, innovate, inspire one another, and generate content. The space supports lifelong learning and the realization of ideas in a new way through technology and hands-on fabrication. The Spark Studio provides open access to a wide variety of equipment and tools in multiple ways, including guided exploration through programs.

The Spark Studio may be used only for lawful purposes. The public is prohibited from using the Spark Studio equipment to create material that is:

• Prohibited by local, state, or federal law.
• Unsafe, harmful, dangerous or poses an immediate threat to the well-being of others (such use may violate the terms of use of the manufacturer).
• Obscene or otherwise inappropriate for the Library environment.
• In violation of another’s intellectual property rights. For example, the equipment may not be used to reproduce material that is subject to copyright, patent, or trademark protection.

The District reserves the right to deny Spark Studio access if a patron violates any part of this policy or procedures, or for any other misuse of the space, as determined by the Library staff.

Adopted: 7/23/20

Eagle Valley Library District offers computer and Internet access to the public, free of charge, at all library locations. Anyone, regardless of age or residency, can use a library computer. Each library is also equipped for wireless Internet access.

Internet access is filtered on all EVLD public computers to block access to obscene and sexually explicit materials. Patrons can ask to have the filter lifted temporarily and the Library District does not assume any responsibility for the accuracy of its Internet filters.

As with all library materials, the Library District affirms the right and responsibility of parents/guardians, not library staff, to determine and monitor their child’s (under 17 years old) use of the Internet. Parents are urged to continually participate in their child’s learning process by helping them make good choices in selecting appropriate materials and websites.

Adopted: 1/28/16
Revised: 5/28/2020

Library District staff is available to provide basic instruction to help patrons access Internet resources.

In keeping with existing library policies, the Eagle Library District will protect patron rights to privacy and confidentiality. The District strives to keep any communications on its computer network confidential. In general electronic mail is not secure and networks are sometimes susceptible to unauthorized access.

As part of normal system maintenance, network administrators do have the ability to monitor system activity, but the Eagle Valley Library District does not reveal information about a patron’s use of its computer resources unless compelled to do so by a court order.

Adopted: 1/28/16
Reviewed: 2/13/19

All patrons are expected to use the Library’s Internet resources in a legal and ethical manner. Inappropriate use includes, but is not limited to:

• Attempting to alter or damage computer equipment, software configurations, or files belonging to the library or external networks;
• Attempting unauthorized entry into the Library’s network or to any other computer system;
• Accessing or attempting to access visual material that by local community standards would be considered obscene, child pornography and, in the case of minors, material harmful to minors;
• Libeling, slandering or otherwise harassing others;
• Distributing unsolicited advertising or propagating computer viruses; and
• Violating copyright, software license agreements or communications laws.

Users of the District’s Internet resources are expected to use the Library’s Internet resources in a legal and ethical manner and must comply with all applicable laws. Misuse of the computer or Internet access may result in the loss of the patron’s computer or library privileges. Individuals using the District’s computer resources for illegal purposes may also be subject to prosecution.

The District asks that all of its library users remain sensitive to the fact that they are working in a public space shared by people of all ages, with a variety of information interests and needs.

Adopted: 1/28/16
Revised: 1/23/2020

The primary purpose for the District’s social media sites is to inform library users about library programs, events and materials and other content of interest to library users. The Eagle Valley Library District welcomes public comments on our social media networks. The library’s social media sites are not intended to be traditional public forums for the general exchange of ideas and viewpoints but a limited forum for discussing library programs, events and materials.

Individuals are fully responsible for the content of their comments. The District does not discriminate against any views but reserves the right to delete any posts or content that are violations of library rules. Posts that are against library rules may be deleted before posting or removed by library staff. Such posts include, but are not limited to, the following:

• Copyright violations
• Off topic comments or reviews
• Commercial material/spam
• Duplicated posts from the same individual
• Obscene posts
• Specific and imminent threats
• Libelous comments
• Personal attacks
• Hateful or racist comments
• Comments that suggest or encourage illegal activity
• Personal info including, but not limited to, email addresses, telephone numbers, mailing addresses, or ID numbers

Abuse of the above policy may result in the responsible poster being barred from posting messages to the Library social media sites.

By choosing to comment on any social media website managed by the Eagle Valley Library District users agree to the rules above.

Adopted: 1/22/15
Revised: 9/26/19

The Eagle Valley Library District displays its own flyers to acquaint the public with up- coming programs and to highlight certain materials in library collections.

On a space available basis, the libraries will display items that acquaint the public with educational and cultural programs for schools, nonprofit and nonpartisan organizations. The branch manager or the branch manager’s designee must approve these items for display.

The libraries will not post flyers to promote businesses or activities promoting personal gain.

Adopted: 4/16/15
Reviewed: 7/10/19

Introduction
Eagle Valley Library District is a system of libraries that responds to community needs by providing excellent opportunities and resources to read, learn and grow for residents and visitors of the Eagle Valley.

EVLD believes it is vitally important that every person has free and ready access to the world of ideas, information, and creative experience in an environment promoting intellectual freedom. The reading and viewing activity of children is ultimately the responsibility of parents, who guide and oversee their own children’s development. The Eagle Valley Library District does not intrude on that relationship. More specific information regarding children’s materials can be found in the Children’s Services Collection Development Policy in this manual. The Library subscribes to the Library Bill of Rights, Freedom to Read Statement, Free Access to Minors Statement and Freedom to View Statement. These documents have been approved by the American Library Association and are appended to this policy manual.

Library Materials Selection Philosophy
The term, “library materials,” includes, but is not limited to, books and other printed materials, electronic resources, periodicals, audiovisual materials, maps, art prints, photographs, digital materials and other items of community interest. EVLD selects, makes available, and promotes the use of library materials, in a variety of formats, which:

• meet the information and recreation needs of District patrons;
• support formal and informal study;
• reflect a variety of opinions on a subject;
• support business, cultural, recreational, and civic activities in the community;
• stimulate self-understanding and growth;
• enhance job-related knowledge and skills; and
• increase knowledge of and participation in the affairs of the community, the country,
  and the world.

The Eagle Valley Library District, through its local and Colorado history collection, preserves literature, textual material, audiovisual material, newspapers, photographs, and other relevant materials which document the history of Eagle County and provide a record of current and past events in Eagle County. For more information see Local History Department Policy.

View the entire Collection Development Policy:

Collection Development Policy.pdf

The collections provide materials for children that inspire intellectual curiosity and encourage a love of books and reading. The reading and viewing activity of children is ultimately the responsibility of parents, caregivers, or guardians, who guide and oversee the development of those in their care. The Eagle Valley Library District does not intrude on that relationship. The selection of materials for the collection is based upon the following criteria:

• Suitability for meeting the needs of the children in the community and appeal to the interests of the community.
• Artistic excellence/literary merit/technical quality/quality of presentation
• Reputation and/or significance of the author generally
• Accuracy, authority and currency on the subject
• Reviews by professional journals
• Avoidance of stereotypical representations of people
• Popular demand and current trends
• Relation to existing collections and other material on the subject
• Skill, competence and purpose of author
• Budgetary and space considerations
• Suitability of physical form for library use

Weeding
Weeding is the continuous evaluation of the library collection by the professional library staff. This process is an integral part of collection development and maintenance. Several factors may be involved in the decision to withdraw a book or other material. These may include physical condition, number of copies in the collection, age or obsolescence, little use, value to the collection, or a combination of one or more of the above factors. Material will not be removed solely as a result of pressure or demand. See attached “Request for Reconsideration.”

Adopted: 9/1/16
Reviewed: 6/12/19
Updated and Approved: 7/28/22

Eagle Valley Library District, works to be responsive to patron needs and interests. In recent years the notion of a sharing economy has inspired public libraries across the country to develop nontraditional collections of items for community access. Both economic austerity and aspiration to a minimalist lifestyle bring individuals to question the need for personal ownership of items infrequently used. A public Library of Things (LoT) provides access to these items – or “Things” – similar to the way libraries have traditionally offered access to print and recorded materials.

DESCRIPTION: Things are considered and acquired in a variety of areas:

• Assistive Technology
• Art & Craft
• Experiential Learning
• Health
• Home Improvement
• Kitchen
• Making
• Musical Instruments
• Outdoor Recreation
• Science
• Toys & Games
• Yard & Garden

Things may be located in the Children’s Library or as part of the Adult services area based on the intended use and safety requirements of the Thing.

SELECTION CRITERIA: The LoT selector will choose Things based on the needs of patrons. The LoT is not intended to be comprehensive. The selector will consider questions such as:

• Is access to this Thing supported by the library’s strategic plan?
• Have patrons been asking for this Thing?
• Can patrons find this Thing elsewhere?
• Does the District have the resources (time, money and expertise) to purchase and maintain the Thing, including time and funds for replacement parts, maintenance tasks, and repairing wear and tear?
• What is the lifespan of this Thing? Is the nature of the Thing such that normal wear and tear will render it undesirable, compromised or useless in a short time?
• Is the Thing anticipated to have ongoing costs? Are there consumables necessary for the Thing to be used? If so, can the library afford to stock and restock the consumables or is it reasonable to expect patrons will provide?
• Does the District have space to store and display the Thing?

DEACCESSIONING: The LoT Selector will retire Things from the LoT based on condition, lagging interest, obsolescence, acquisition or intended acquisition of a newer Thing.

REQUESTS FOR PURCHASE: Provisions of the District’s REQUEST FOR PURCHASE process apply.

DONATIONS: When determining whether to accept the gift of a Thing, the District’s GIFT POLICY will be applied.

LIABILITY: Not all Things are suitable or safe for all patrons. Responsibility for a child’s use of a Thing rests with the parent or guardian.

Adopted 5/28/20

User selection of library materials is an individual matter.

Responsibility for a child’s reading selections rests with the parent or guardian.

Eagle Valley Library District supports intellectual freedom and endorses the following intellectual freedom statements:

• Library Bill of Rights (American Library Association) 
• Freedom to Read (American Library Association) 
• Freedom to View (Educational Film Library Association)
• Access to Library Resources and Services for Minors (America Library Association)

Citizens requesting reconsideration of library material, displays or programs should complete the Request for Reconsideration Form. This form is available at all branches of the District or may be obtained through the Director's Office.

The Request for Reconsideration Form should be submitted to the Library Director.

Request for Reconsideration.pdf

The Director will ask two professional librarians to evaluate the material, program or display in light of the patron's request. Evaluators will submit their written recommendations to the Director, who will make a written decision. In reference to materials or displays, the process will result in maintaining the current status, a change in location or reading level, or removal. In reference to programs an offering may remain the same, have the target audience changed or be discontinued.

The Director will notify the patron of the decision within 60 days. If the individual is not satisfied with the action taken, he/she may appeal to the Eagle Valley Library District Board of Trustees.

Adopted: 11/21/13
Reviewed: 3/22/18
Updated: 9/22/22

Definition

The Eagle Valley Library District provides programs to the public as part of its vision of an inspired, informed and inclusive community.

Program are adult, children, teen, or family events presented by the staff or sponsored by the District. Programs may take place in library locations or at other locations. Programs may include but are not limited to speakers, panel discussions, performers, demonstrations, or other events.

Goals
Program are designed to increase public awareness of library resources and to promote community engagement and lifelong learning.

Programs are valuable opportunities for outreach allowing the library to forge partnerships with external groups. The library may co-sponsor programs with entities whose mission and goals are compatible. Co-sponsoring decisions are made on the basis of shared interest, responsibility and benefits. Staff may present or assist with programs at other locations

Though the library may host a program, this does not necessarily indicate that the library endorses the position promoted by the presenter. Final authority for all programming and staff participation in non-library sponsored events rests with the Director.

Updated and Approved: 7/23/2020

The Eagle Valley Library District supports a children’s collection and programming. Parents and guardians may restrict their children, and only their children, from access to library materials and services. The District does not restrict items checked out or viewed by any patron, except by quantity. The District strives to build and maintain a quality children’s collection.

Updated and approved: 3/24/16
Revised: 11/21/19

The Eagle Valley Library District supports a teen collection and programming for students going into grades 6 to 12. The teen area is a dedicated space designed and intended exclusively for patrons in grades 6 to 12. The purpose of the space is to provide a safe, supportive and positive environment for these patrons. Adults and children are welcome to access circulating materials available in the teen area. Adults actively engaged in helping a teen may remain in the teen space. The District strives to build and maintain the teen collection and plan and manage library programs for teen library users. The Teen Librarian will decide on the nature and frequency of programs for this audience.

Adopted: 11/17/15
Reviewed: 6/12/19

The Eagle Valley Library District welcomes group visits (i.e. preschool and daycare, school classes, day camps, scout troops, adult clubs, etc.) The intent of this policy is to provide the best possible library experience for the many groups that visit.

• In order to ensure a quality library experience for every patron the library requires the teacher or group coordinator to call to make an appointment no later than one week prior
  to the visit.
• The teacher or person responsible for the group participates in assisting the group members with research, as well as in keeping the group under control and practicing behavior appropriate to the library setting.
• Groups must be accompanied by an appropriate number of group leaders who stay with the
  group throughout their visit to the library.
• Visits by young children are encouraged. The library recommends at least one adult group
  leader for every five children.

Members of the library staff are available to provide research assistance, special programming, etc., if the agreement is made at the time of the group appointment.

Adopted: 5/28/15
Revised: 11/21/19

Mission

The Eagle Valley Library District Local History Department acquires, preserves, and makes accessible materials relevant to the cultural and natural history of Eagle County, the Western Slope, and the State of Colorado. These materials are used for research, educational purposes and exhibition. The Professional Standards found in the Core Values of Archivists and in the Code of Ethics for Archivists, adopted by the Council of the Society of American Archivists, shall be maintained.

Collection Development Policy

The Eagle Valley Library District will collect items that it is able to care for and use according to acceptable library and archival professional standards. Donations are evaluated for acceptance into the collection based on their ability to be integrated into existing collections by filling a gap or contextually adding meaning to items currently in EVLD holdings and their ability to be maintained in accordance with appropriate standards. The Local History Department’s available space, time and cost also factor into these decisions. Accepted items must be adequately documented to be of use to library patrons or researchers. Donors must adequately demonstrate ownership or authority to donate items at the time of transfer.

Access:
Public access to items in the archival collection will be provided for examination, research or exhibition, subject to criteria established by the Local History Librarian.

Deaccessioning:
Items may be subject to removal from the collection. Examples of such items are duplicate items, irrelevant or badly deteriorated items. Items may also be removed from the collection in order to improve the existing collection, make maximum use of available space, and best serve the public interest.

Monetary Appraisals:
The Local History Librarian will not conduct any monetary appraisals nor give tax advice to donors.

Adopted: 9/1/16
Revised: 5/23/19

Art Display Policy

Eagle Valley Library District Libraries offer exhibit space for local and regional artists to display their original works of art. The purpose of the art exhibits is to enrich the library experience for patrons and to provide a venue for artists ranging from amateur to professional to temporarily display their creations to the public.

Artists must select pieces of their work that are suitable for viewing by all ages. Standards for exhibits are stricter than standards for library books and other documents because display items are seen by everyone. In presenting displays, the library does not imply endorsement of the opinions or viewpoints of the artist or exhibitor. EVLD reserves the right to reject any display or item.

Artists displaying in the District’s buildings must sign a waiver and release acknowledging that the District does not insure their work and that the artists will hold harmless the District, its Board of Trustees and its employees for any liability, claim or loss arising out of or in connection with the display of the artwork. On occasion, exhibits/displays already scheduled may be suspended for EVLD exhibits and promotions. The Eagle Valley Library District reserves the right to discontinue exhibit/display services at any time.

View the Eagle Valley Library District Release and Waiver of Liability Form:

Eagle Valley Library District Release and Waiver of Liability Form.pdf

Adopted: 1/28/16 
Revised: 3/21/19

PURPOSE:
The purpose of the reserves policy is to establish and maintain reserves to meet the goals of Eagle Valley Library District. The District’s philosophy is to support fiscal sustainability as the first priority while also building funds for future needs. Adequate fund balance/net asset levels are crucial in long-term financial planning.

Reserve funds shall be identified as restricted, committed, assigned or unassigned reserves.

DEFINITIONS:
Restricted reserves are amounts subject to externally enforceable legal restrictions and shall consist of:

• State-mandated reserves, such as TABOR reserve requirements
• Funds specifically mandated for debt service
• Future legal requirements which may be placed on the library district

Committed reserves are resources whose use is constrained by a limitation that a government imposes upon itself at its highest decision-making level. The decision to classify funds as committed reserves requires approval by the Board of Trustees. Examples of committed reserves include:

• Working capital reserves sufficient to fund expenditures for the first quarter of the fiscal year or until property taxes remitted by the county treasurer are sufficient to fund monthly operations.
• Funds for future major maintenance and improvements based on a detailed replacement schedule
• Other funds restricted by the Board of Trustees

Assigned reserves shall consist of any other monies in the general fund identified with a specific intended use.

Unassigned reserves are amounts that are not placed into any other reserve category listed above.

POLICY:
Restricted, committed and assigned reserves shall be reserved and invested in accordance with the district’s Investment Policy or as otherwise required.

Committed reserves that are set aside for a specific purpose can be used for other purposes once that need is realized, but only with a resolution of the Board of Trustees.

The allocation of actual reserves will be evaluated annually, and any proposed changes will be presented to the Board of Trustees for approval.

Adopted: 9/24/15
Reviewed: 4/10/19

This policy sets forth the requirements and restrictions that govern purchases of goods and services for the Eagle Valley Library District. The intent of this policy is to maximize the use of the District's funds by employing prudent, time efficient, and professional acquisition and procurement practices to achieve the best possible value in meeting the District's needs for goods and services. This policy is designed to provide sound safeguards, yet allow appropriate decision-making flexibility for purchasing staff to function effectively in the public's interest. It is the goal of the Eagle Valley Library District to extend honest, courteous and impartial treatment to all Vendors. Purchases of goods and services for the District shall be subject to the requirements and restrictions in this policy.

EXCLUSIONS

This policy does not apply to the following:

• Real property;
• Insurance;
• Dues and memberships in trade or professional organizations;
• Subscriptions for periodicals;
• Advertisements;
• Postage;
• Petty cash purchases;
• Utility services;
• Copyrighted materials, patented material, art and artistic services;
• Employee benefits;
• Library materials;
• Legal Services;
• Fees and costs of job-related travel, seminars, registrations and training; and
• Procurement, transfer, sale or exchange of goods or services between the District and other governmental entities or nonprofit organizations.

Responsibilities
The Eagle Valley Library District uses centralized purchasing to ensure competitive buying, sound vendor relationships, and adherence to the purchasing policies adopted by the Board of Trustees. In general, purchasing responsibilities are as follows: The Board of Trustees is responsible for the approval and/or revision of this policy. The Director has the delegated authority to approve or disapprove purchases according to the guidelines stated herein, and to create procedures for efficient execution of this policy. The Library Director or designee is responsible for obtaining bids and quotations, developing vendor information, handling all procedural purchasing functions within a comprehensive centralized purchasing format, and maintaining an inventory of all fixed assets. Before entering into any contract for services with the Eagle Valley Library District, all contractors complete the Contractor's Certification of Compliance.

View the entire Purchasing Policy:

Purchasing Policy.pdf

As part of the budget process, the Eagle Valley Library District Board of Trustees appropriates funds to contract with organizations offering services consistent with the needs and goals of the Eagle Valley Library District. Depending upon the type of service category, payment terms may take the form of cash payment and/or offset fees or rent relating to Library District property in exchange for value-in-kind services. The use of the public service contracts will typically be for specific services rendered in an amount consistent with the current fair market value of said services.

Public Service Fund Distribution Criteria
In order to be eligible for a public service contract, organizations must meet the following criteria:

Criterion 1: Accountability and Sustainability of Organization - The organization must have the following:

• Quantifiable goals and objectives.
• Non-discrimination in providing programs or services.
• Cooperation with existing related programs and community service.
• Federally recognized not-for-profit status.

Criterion 2: Program Need and Specific Library District Benefit - The organization must have the following:

• A clear demonstration of public benefit and provision of direct services to Eagle Valley Library District Residents.
• A demonstrated need for the program or activity.
• Special Service Funds may not be used for one-time events, scholarship-type activities or the purchase of equipment.

Criterion 3: Fiscal Stability and Other Financial Support - The organization must have the following:

• A clear description of how public funds will be used and accounted for. 
• Other funding sources that can be used to leverage resources.
• A sound financial plan that demonstrates managerial and fiscal competence.
• A history of performing in a financially competent manner.

Criterion 4: Fair Market Value of the Services - The fair market value of services included in the public service contract should equal or exceed the total amount of compensation from the District unless outweighed by demonstrated intangible benefits.

View the entire Special Service Contracts Policy:

Special Service Contracts.pdf